Rentals

filming & photography

Rentals

filming & photography

We invite you to see the Garden through your lens.
The Garden is an incredible site for photography and videography, offering varied landscapes, diverse flora and sweeping views of the San Gabriel Mountains. Whether you're taking family portraits or staging a film scene, require cultivated gardens or wild backdrops, Rancho Santa Ana Botanic Garden has the perfect spot. Please see below for conditions and pricing.

conditions

personal photography

This category includes individual photographers with minimal equipment, typically just a camera and a possible tripod, who are coming to the Garden to take pictures for their own personal use. Photographers in this category just need to pay standard admission rates to enter the Garden and follow the policies outlined in the below section.

professional photography

This category includes photographers and their clients who are using the Garden for professional shoots that may include weddings, portraits, engagements and other events. The fee for this category is $15 per group member, including the photographer. The group limit for this category is six people, including the photographer. Groups larger than six are categorized in Commercial Photography (see below). Please notify us at least one week in advance before your shoot at facilityrentals@rsabg.org. The $15 charge per group member will be administered at the Admission Kiosk. All members of the group must adhere to the policies outlined in the section below.

commercial photography

Commercial use refers to any photography for public distribution and/or sale. It includes but is not limited to: advertising agencies, public relations firms, marketing groups, corporate communications offices, commercial photographers, and other professional groups shooting photography for use in display advertising, television and electronic commercials, feature films, brochures, product literature, annual reports, collateral publications, training videos, other industrial/promotions or advertising projects. RSABG reserves the right to allow filming/videotaping on a case-by-case basis and under such terms and conditions as determined at the sole discretion of the Garden executive director or designee.

INSURANCE AND INDEMNIFICATION
The photographer shall provide a certificate of insurance at least five business days before the scheduled shoot. The certificate shall name Rancho Santa Ana Botanic Garden as an additional insured for the duration of use of the Garden facilities, and shall include broad form property damage and personal injury coverage with a combined single limit of not less than $500,000 per occurrence. Such insurance shall be primary to, and not contributing with, any other insurance maintained by the Garden.Photographer agrees to indemnify, defend and save harmless Rancho Santa Ana Botanic Garden, its agents, officers and employees from and against any and all liability, expense, including defense costs and legal fees, and claims for damages of any nature whatsoever, including but not limited to, bodily injury, death, personal injury or property damage arising from, or in connection with, the photoshoot or services performed on behalf of photographer or any person pursuant to this agreement. Photographer further agrees to hold Rancho Santa Ana Botanic Garden harmless from any workers’ compensation suits, liability or expense arising from or in connection with the photo shoot or services performed on behalf of photographer or any person pursuant to this agreement.Rancho Santa Ana Botanic Garden is not responsible for lost, mislaid, or stolen property.Students photographing in the Garden for school projects must provide current proof of enrollment.The photographer must agree in writing to these policies at least five working days prior to the date of the intended photo shoot.Specific venues are subject to availability. High use areas, as determined by the department of facility rentals & visitor services, will be available for photo sessions only if such use does not interfere with normal public access and Garden safety rules.Upon receipt of a signed agreement, together with proof of insurance and student status if applicable as required herein, a photo passport will be issued in the name of the client/photographer. The passport must be in possession of the photographer while on Garden premises. Upon arrival at the Garden, the photographer must check in at the admissions kiosk at the main parking lot and present the passport.One-day insurance certificates are available for purchase through the Garden's insurance broker if you do not have your own.  

SIGNED AGREEMENT REQUIRED: PHOTO PASSPORT
Violation of the terms of this agreement may result in cancellation of the photo passport, in which case fees will not be refunded.Particularly egregious violations may result in the denial of future photography privileges.

CANCELLATION
In the event of rain, the photographer may choose to reschedule or cancel the shoot. In the event of cancellation due to weather, all fees will be refunded.
In its sole discretion, RSABG reserves the right to cancel any photoshoot reservation in case of emergency or Garden operational situation, as determined by the facilities rentals office. In such case, all fees will be refunded.

The Garden is available only during normal operation hours: 8 a.m. to 5 p.m. every day except New Year’s Day, July 4, Thanksgiving, and December 25, or other days that conflict with scheduled Garden activities, which may include tram tours and private events.The Garden closes at 5 p.m. All participants must exit the Garden by 5 p.m. Arrangements can be made for a session to begin before opening hours or after the Garden closes. Any special arrangements must be made and approved two weeks in advance by the Facilities Rentals Office.

RESTRICTIONS
Rancho Santa Ana Botanic Garden reserves the right to refuse permission to any photographer or artist.

FEES
Fee schedule for commercial still photography or filming sessions involving: 1-10 people (including photographer) $500/day11-20 people (including photographer) $1,500/day21-30 people (including photographer) $2,500/day30+ people (including photographer) Please inquire. Any hours that a photoshoot occurs outside of normal Garden hours (8 am -  5 pm) incurs an additional $250/hour. For example, if a photoshoot runs from 8 am until 7 pm, an additional $500 would be billed.A photoshoot may be scheduled to occur on multiple days, successive or otherwise. In this case, Photographer need not complete a separate Agreement for each day. Location fees applicable to professional filming or video taping for commercial use are subject to negotiation and approval by the executive director or designee.Rooms may be available as "green rooms", rented per the Garden's Facility Rental rates and policies.

Personal vehicles are not allowed on Garden grounds beyond the parking lot. All photography rentals come with tram service at the beginning of the shoot, driving crew to first location and tram service at the end of the shoot, driving crew to the Garden exit. Tram service throughout the shoot may be scheduled at a rate of $100 per hour. Tram service is subject to availability and must be arranged at least one week in advance.

DISCRETIONARY CLAUSE
Courtesy discounts available to members, volunteers, trustees, overseers, staff, RSABG botany students, and others as determined by Garden executive director or designee.

general photography and filming policies

stay on paths

Obstruction of Garden paths and intrusion on exhibits is strictly prohibited. No photographer, artist or equipment will be allowed in plant beds at any time.

requests

Requests for still photography, film or videotaping must state the location within the Garden for the proposed session, the number of people expected, and the anticipated time of the session.

scouting

Admission fees will be waived for photographers or artists who visit the Garden to scout the premises for an upcoming photo session.

press passes

Admission fees will be waived for photographers and reporters (magazine/newspapers) who visit the Garden for the purpose of providing free publicity to Rancho Santa Ana Botanic Garden.

vehicles

Vehicles are not allowed beyond the Garden’s parking lot. Trams and/or carts, drive by Garden staff, can be reserved for additional fees.

props

The Communications Office must approve any props intended for use in the photoshoot. Certain items, such as balloons and fireworks, are not allowed for any reason.

noise

Excessive noise or other objectionable behavior that hinders other visitors’ enjoyment of the Garden is prohibited.

modifications

All aspects of a photo shoot must occur on areas intended for foot traffic. No person may walk, pose or set up photography equipment except on such areas pre-approved by the Communications Office and accompanied by Garden staff. Unsupervised climbing of trees and walking into shrubbery or plant communities is forbidden. It is the sole discretion of the Communications Office to approve or deny special access to Garden areas other than designated pathways. No plant may be removed or permanently modified in any manner under any circumstances. Tieback of foliage may be requested and, if permissible, accomplished only by Garden personnel. Under no circumstances is photographer authorized to make this determination.

dressing rooms

Dressing rooms are not available at the Garden. Photography client(s) must make other arrangements prior to the photo shoot. Please be considerate of public use of restrooms and keep them available for other visitors.

monitoring

The Garden reserves the right to monitor part or all of a photo shoot to ensure compliance with these policies.

deliveries

The Garden will not accept deliveries or be responsible for any personal property belonging to photographer or photographer’s client(s). If equipment delivery, set-up, tear-down or pickup is necessary for the photo shoot, the desired area must be rented under provisions of the Garden’s private event policies. Due to the number of persons involved or the duration of the photo shoot, the photographer may desire the services of a caterer. If this is the case, a separate private event agreement covering the caterer’s activities is required. The private event policies and fee schedules will be provided upon request

drugs

Smoking is not allowed in the Garden under any circumstances. Recreational consumption of alcohol associated with the photo shoot is prohibited.

prohibited photography

Nude photography or its near equivalent is prohibited.

contact us

(909) 625-8767, ext. 226
facilityrentals@rsabg.org